Accommodation Policy and Terms & conditions

(Accommodations has Started From 27th Jan 2017)

 

For Assistance Call

Ratika +91-9990203445
Anupama +91-8744059531
Ankit Kumar Jain +91-7065174555
Vivek Kumar Singh +91-8744059520

Terms and Conditions

  • The accommodation provided will be on sharing basis.
  • Although we’ll try to accommodate the participants from same college together, but due to limited availability of Hotels & Lodges, any request for changing the allotted rooms or room partners will not be entertained as all the rooms will be provided to the participants of RoboTryst Event only. No Choice will be provided.
  • The Accommodation charges are strictly non-refundable, Non Exchangeable.
  • The Accommodation Charges paid through CC Avenue (online Payment)/Direct Bank Deposite will include 3% bank processing charges.
  • Participants are responsible for all their belongings (laptop, Mobile phones, luggage etc). Team RoboTryst or Team Tryst IIT Delhi will be not liable any kind of loss or mishap to your property.
  • All are advised to carry their own locks for security concerns.
  • There are two types accommodations available with us:-
    • Economy Accommodations With Food (Breakfast & Dinner)
      We are arranging for economy accommodation which is low in cost and comes in your pocket size. The hotels that we are providing you in this category are at a different economic location in Delhi, with ordinary arrangements which only cover the basic necessities of your stay.
      • Registrations Charges for Economy Accommodations are Rs 990/-for per day, per person 
        On the Spot Accomodation will NOT BE AVAILABLE.
      • Location for the Economy Accommodations will be near New Delhi Railway Station, D.B. Gupta Road in Paharganj and nearby area.
    • Standard Accommodations With Food (Breakfast & Dinner)
      We are arranging for Standard Accommodation which are different from Economy accommodation on the basis of their location, hotels available in this category are in a more posh area , these hotels are standard hotels as they are comfortable enough for a decent stay.
      • Registration Charges for Standard Accommodations are Rs 1990/- for per day per person.
        On the Spot Accomodation will NOT BE AVAILABLE.
      • Location for the Standard Accommodations will be available in Karol Bagh and nearby areas.
  • Hotel Room will be on sharing basis. No. of sitting in a room will depend upon the no. of beds provided in the room.
  • All our accommodation facility is outside IIT Delhi due to large number national & International occupants during Tryst. Accommodation facility is available in and outside IIT Delhi
  • Accommodation Charges include:
    I. Accommodation facility on sharing basis.
    II. Pick & drop Facility from Accommodation venue to IIT Delhi.
  • At the time of checkout the occupants are required to return the commodities provided by the organizers.
  • You are required to follow the rules and regulations of the hotel and locality, no usage of Alcohol or drugs will be tolerated.
  • All student participants must carry their valid College/School photo ID card. Others must bring their valid photo identity for the purpose of verification. People without valid photo identity card will not be allowed to avail accommodation.
  • Random Checks would be made to avoid any illegal practice at the accommodation area. Any Person found guilty would be heavily fined and disqualified.
  • Team RoboTryst, Team Tryst-IIT Delhi and administration of IIT Delhi will not be responsible for any mishaps that occur through the duration of your stay for RoboTryst 2017.
  • Those carrying their laptops or similar electronic gadgets will have to declare their belongings which could be checked for verification.
  • Registration for Hospitality will be closed on 20th of February, 2017 at 2359 hrs.
  • Registration for Hospitality is not available On the Spot
  • There are only five dates available for Check in
    • 23th February 2017, Time On or after 1230 hrs
    • 24th February 2017, Time On or after 1230 hrs
    • 25th February 2017, Time On or after 1230 hrs
    • 26th February 2017, Time On or after 1230 hrs
    • 27th February 2017, Time On or after 1230 hrs

      No check in before these dates and time will be entertained, you can only check in On or After check-in date & time.
  • There is only one check out date available
    • 24th February 2017, Time On or Before 1130 hrs
    • 25th February 2017, Time On or Before 1130 hrs
    • 26th February 2017, Time On or Before 1130 hrs
    • 27th February 2017, Time On or Before 1130 hrs
    • 28th February 2017, Time On or Before 1130 hrs
    • 1st March 2017, Time On or Before 1130 hrs

  • Services like ROBOMART.com counter (to purchase kits, tools & accessories) & practice arena will be available at the venue.

Guidelines of Staying at a Hotel

  • Do not smoke in an area where is easily to cause a fire, "NO Smoking in bed".
  • Guests are required to follow the advice and directions of the Host.
  • As this is huge event coordination and cooperation is required from the guests.
  • Do not bother other guests, such as singing loudly, or any other noisy actions, etc.
  • Gambling or any other behavior that is against public morals in the hallways or guest rooms is prohibited.
  • Inviting strangers into the guest rooms, to use the facilities and or amenities is prohibited.
  • The use of facilities and or amenities in the hallways or the guest rooms for any other purpose is prohibited.
  • Removing items from guest rooms or moving them to other places in the hotel is prohibited
  • Installation of any foreign item in to guest rooms or any part of our building is prohibited.
  • Leaving unattended luggage or other items in the hallway or lobby is prohibited.
  • The guest will be held responsible for any loss or damage to the hotel property caused by themselves, their guests or any person for whom they are responsible.
  • Check-in:-Please present your ID card, Passport or Temporary Residence Card upon Check-in. By Law visitors must present personal documents for hotel records. These documents will be returned upon departure.
  • Departure:-Check out time is (mention your checkout time here) please inform the reception if you wish to retain your room beyond this time. Extension will be given depending on the availability. If the room is available, the occupants will be allowed to stay by paying additional charges at that time. In case of failure of the guest in vacating the room on expiry of check-out date, the management shall have the right to remove the guest and his/her belongings from the room occupied by the Guest.
  • It is agreed that the guest will conduct him/ herself in a respectable manner and will not cause any nuisance or annoyance within the hotel premise.
  • Photographs and Video’s:-Using photographs and video’s taken in hotel for commercial or public purposes is illegal. Those who do so will be subject to prosecution.
  • Random checks would be made to avoid any illegal practice at the accommodation area. Any person found guilty would be heavily fined and disqualified.
  • The guest is not entitled to make any modifications in the hotel room and its equipment.
  • All electric appliances should be switched off and the windows should be closed when guests go out.
  • In case of violation of the above regulations or any misconduct as deemed to cause others’ inconvenience or discomfort, the Management reserves the right to ask the guest to leave.
  • Children are not permitted to be left unsupervised neither in the room nor on other hotel's premises. The parents or the Faculties are responsible for their children's or students' safety.